MULTIPROJECT
Making sure everything goes your way
We are very pleased with the service provided by Multiproject. Together with my husband I run a construction company and often have several projects running at the same time, so we needed help with their planning and design estimates. Multiproject took full responsibility for preparing a plan for an architect and a schedule of works - helped establish a list of materials, equipment and the necessary number of employees. I highly recommend Multiproject services, especially for those who run multiple building projects at one time.

Chris from London

When carrying out the project we had a huge problem with a client who blamed me and my staff for late work, even though the problems were on his side. Unfortunately, the cost estimate and contract I created was incomplete and not very professional. That's when I decided to look into Multiproject and through them I was able to provide a professional cost estimate and a contract from a new customer and I had complete control over the work. I highly recommend all Multiproject services, are masters at their work in Britain.

John, from Slough
Professionalism from beginning to end - the company's employees are experienced in the realities of Britain's construction growth and helped me to organize my first building project in London.

Paul, London
Cooperation with Multiproject (SE) Ltd. is one of the best investments we’ve ever made, given our long experience in the construction industry. Multiproject (SE) is a reliable, rapidly growing company, managed in a modern way. They provide high quality customer service, expert advice and high level of professionalism of all employees. High range of services offered covers all needs of construction companies working in the UK.

AJA Brothers Ltd.
Bart Kolosowski – Multiproject
I have worked collaboratively with Bart Kolosowski on a number of projects recently. Several things set Bart aside from others in his profession: firstly, as he comes from a background in Construction he has a very thorough and practical understanding of materials, techniques, details and regulations; secondly he has a ‘hands-on’ approach and is prepared to make helpful suggestions and engage in problem solving; thirdly he has genuine interest and passion in the all facets of the industry, in particular in improving efficiency. This approach can only be in the interests of all parties, be they client, Contractor or Architect. We endorse this ethos and believe that investing in Multiproject’s services will provide a valuable return for either Contractor or Client.

Jonathan Holland
As a Refurbishment Contractor I wish endorse Multiproject (SE) Ltd, as quality servicing firm. My first experience with the company is quite extensive over the past two years including helping our Company with many major projects.
With many years of experience they are capable in many areas and finish everything within schedule and budget to the highest level. They have always conducted themselves professionally.
You may with confidence select their services and be assured that the service will be done well and the way it should be.

KS Sypien Ltd.

Scheduling and planning construction works.



Without proper planning it is difficult to make a construction project run smoothly and be completed on time and within budget. Of course, smaller and less complex projects very often do not have a formulated formal plan or schedule, since all planning takes place in manager’s head.
It is an acceptable solution, however everyone’s perception has its limits, and in most cases it is impossible to manage all aspects of a months-long project without the use of additional tools. The main reasons for planning in construction works can be summed up as:
  • Improved management of works and resources, their sequence and consequences of any changes that may take place
  • Ability to establish a realistic completion date
  • Improved efficiency control
  • Facilitated risk assessment process of the project
  • Basis for solving contractual claims resulting from delays
Appropriate schedule of works allows to establish completion dates for all stages and elements of works, e.g. when will the electrician be needed, when will the garden door be installed, floor panels delivered etc. Of course, scheduling is not about planning works a week in advance – this can be done by every skilled worker. A correctly designed work schedule allows such information to be provided months in advance. Such information often proves crucial, especially when orders have to be made long before the delivery.
Planning techniques
The only technique commonly applied in small and middle sized projects is “Gantt chart" or "Bar chart” (both names refer to the same method).
Other techniques (arrow diagrams, precedence diagrams, line of balance, time-chainage diagrams) are only applied to large projects, often involving infrastructural works. Please contact us for further information about these methods.
Gantt Chart
Gantt czy Bar chart jest najprostszą z dostępnych technik planowania i prawdopodobnie jedyną powszechnie rozumianą bez wcześniejszego szkolenia. Pomimo swej prostoty, odpowiednio skonstruowany harmonogram może przekazać wiele informacji potrzebnych do wykonania projektu.

Gantt Chart

Sample Gantt Chart

Gantt or Bar chart is the easiest available planning technique, and probably the only one commonly understood without prior training. Despite its simplicity, a correctly designed chart will provide a lot of information necessary to complete the project.
Each line on the chart indicates a task or group of tasks necessary in the project. The length of a bar is relative to the time necessary to carry out a task. Individual tasks stand in dynamic dependency relationships that reflect the order of completion. This allows for a fast check of how, e.g. a delay of task A will influence the completion of task C, taking place 2 months later. Appropriately prepared chart indicates the critical tasks, i.e. the ones that determine the timely completion of the entire project. These form a "critical path". This allows for more attention to be given to the most important tasks.
Each task can be assigned necessary resources, workers, equipment and material, which facilitates the procedures of placing orders and workforce management.
Additionally, the chart may include, or be the basis for a detailed analysis of financial flow in the project and risk management.
Types of schedules
Schedules can be classified depending on the type and precision of information provided.
Master programme
It is a general project plan, which does not include any details, and only shows the main stages of works. It is mainly useful for the clients and architects supervising the completion time.
According to JCT contracts, the master programme must be provided to architect by the contractor.

Sample Master Programme

Sample Master Programme

Detailed programme
It is an expansion of a master programme, which includes all activities and details of works completion. It is used by the contractor to manage works and resources. Usually it is not passed on to client or architect.
Due to the large amount of information it contains, the detailed programme is often prepared to only embrace a specific period of time (e.g. 1 or 2 weeks of works).

Sample Detailed Programme

Sample Detailed Programme

Purchase Schedule i other
Additional schedules are created as necessary by filtering the data included in “Detailed programme”. The most popular is "the purchase schedule", which indicates the deadlines for making orders. All data is dynamically related, and therefore if the installation of windows, which have to be ordered 4 weeks in advance, is delayed, the schedule will automatically suggest new order date.
Using schedules greatly facilitates site management and reduces risk of making a mistake or missing out important tasks.
Software
The development of computers and scheduling software has made preparing and updating of schedules much easier. There are many programmes available, differing in functions advancement, user- friendliness and price.
Probably the most popular tools available for MS Windows are:
  • MS Project
  • Asta PowerProject
  • Primavera
At Multiproject we work on Mac platforms and use Merlin 2 for planning.
Choosing appropriate planning software depends on individual needs and preferences. It’s worth to have a look around and choose among many available additional options. One very useful additional feature is the possibility to synchronise tasks with calendar, or sharing the plan among several employees.
Risk Management
Using planning software makes it possible to expand the functions of schedules to include project risk management. Easy scenarios analysis processes allow preparation of many variants of project, e.g. what will the consequences of a delay for a particular task be and how to deal with them. This kind of theoretical analysis allows better understanding the mechanisms behind the project and preparing alternative plans, should problems emerge.
Risk analysis can be summed up with the following:
  • Hazard identification
  • Probability and consequences estimate
  • Deciding on risk management method (avoidance, reduction, sharing and retention)
  • Management and supervision
  • Conclusion and report
Problems with schedules
Planning and schedules are not problem-free and, as it happens, their benefits are not fully used. One must bear in mind that schedule is a dynamical tool which needs to be regularly updated in order to serve us most efficiently. Every construction plan is appropriate only until the project has started. It can be often seen, that our plans do not reflect reality, in which case the plan must be updated, otherwise it will lose its adequacy.
Plan is only as good as the person who created it. Software is only a tool, not a magical solution to all our problems. If the project deadline we set is not realistic, there is no plan which will make completion on time possible.
Sources:

Cooke, B., Williams, P. (2004). Construction, Planning, Programming & Control. Oxford. Blackwell Publishing Ltd.
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Mini Guides
JCT - Joint Contract Tribunal
JCT is an organisation uniting different groups of professionals within the British construction industry. Members of the JCT include professional associations of architects, surveyors, inspectors, estimators, building contractors and many others. Read More...
Forms of Property Aquisition
In the British construction industry acquisition or commissioning of properties or their elements is defined as "procurement". Available procurement routes include Traditional (lump sum), Design and Build, Construction Management, Management Contracting and others. Please refer to our guide for more information. Read More...
Tender offer from client's and architect's point of view.
Perceptions of the stages of a construction project often vary between the client/architect and the contractor. Investor and architect are involved in the project for months before the actual construction work commences; for a contractor however stages of the project include only the tender offer and construction. Read More...
Gantt Chart
Gantt or Bar chart is the simplest planning method. If appropriately constructed however, it can convey much information crucial for the completion of the project. Read More...
Schedule types
Schedules can be divided into several categories depending on their type and the accuracy of information. This includes Master Programme, Detailed Programme, Purchase schedule and others. Read More...
Risk management
Through use of available supporting software it is possible to include risk management procedures into the schedule. Convenient analysis of possible scenarios for different options of construction work. Read More...
Insurance from the point of view of the contractor
From the contractor’s point of view, construction insurance can be divided into three groups:

- "Employers Liability Insurance" (EL)
- "Public Liability Insurance" (PL)
- "Contract Works Insurance" (CW)

Read More...
Types of insurance in the JCT's contracts
The JCT contracts categorize insurance types legally required by the contract. One of the ways of categorisation is according to the level of cover: "Specified Perils" (SP) and "All Risk Insurance" (AR).
Read More...
Contractor's rights and duties
Contractor’s liability is limited to project between taking it over from the investor and practical completion. Those dates do not have to coincide with the actual construction period. Read More...
Investor's duties
The investor should hold a valid insurance covering the liability for death or bodily injury caused by his or his employees’ actions or negligence. In case of institutional investors PL and EL type of insurance should be appropriate. Read More...
Architect's role
The architect is not a party to a contract. They are employed by the investor as their representative. According to the JCT contracts however, the architect is obliged to make sure that the parties are aware of the insurance requirements and that the necessary policies have been acquired. Read More...
Contract Documents
A contract may include various documents describing the project and stating the cooperation conditions as long as they are approved by both parties. Read More...
Contract Administrator
person responsible for contract management and certifying any additional works, changes, contract extensions, accounts etc. Contract Administrator is usually the architect who supervised the preparation of the contract documentation. Read More...
Architect's Instruction
Instructions given by the Contract Administrator, which are necessary to carry out any changes to the contract. They have to be stated in writing; in case of verbal instructions the architect has to submit a written document within 2 days. Read More...
Provisional Sum
Refers to the estimated sum included in contract to cover the costs of work, materials or equipment where the actual cost is not known at the time of signing the contract. It is most often used when the work specification has not been completed. Read More...
Interim Certificate
Is a certificate issued by an architect authorising the client to a partial payment for the works completed to date, when the payoff is scheduled before termination of work. It is prepared according to cost estimate presented by the contractor. Read More...
PC Sum (Prime Cost)
Is a term used when creating estimates and defining the price of material and resources, when the actual const cannot be established. Read More...
Base Date
Rarely found in smaller projects, due to their short life span. It is the time when the contractor's offer has been prepared to reflect the current market conditions, usually 10 days before the proposal is put forward. Read More...
Extension of Time
Procedure/certificate which allows a change of the completion date agreed by the contract. The certificate can be issued by the Contract Administrator when due to the circumstances beyond contractor's control work can not be completed on time. Read More...
LADs (Liquidated Ascertained Damages)
Often described as a penalty for late completion of work. In fact it is not a penalty, but a compensation for the costs incurred due to late completion. This sum is stated in the contract and should reflect the actual costs for the client. Read More...
Variation
In general, all variations from the range or specifications of the work. Read More...
ADR - 'Alternative Dispute Resolution'
'Alternative Dispute Resolution' - this term refers to all forms of resolving a contractual dispute, which are not judicial proceedings to change the contractual sum. Every such change has to be confirmed by an architect's written instruction. Read More...
Mediation
It is a voluntary procedure, both parties have to agree to such a solution and are not obliged to accept the terms of the agreement. This procedure involves employing an accredited mediator, who organises a meeting of both parties in the same time and premises, but in two different rooms. Read More...
Adjudication
Is a form of resolving contractual disputes existing from 1996 and created especially to the needs of the construction industry. It is included in the JCT contracts as a standard. Both sides have to agree to it when signing a contract. Read More...
Arbitration
An alternative to the court proceedings, established for many decades. Initially this solution was simple and inexpensive, however in the last few decades procedures and costs neared to those incurred by full judicial action. Read More...
Litigation
Is a term to describe formalised judicial proceedings. It is available to both parties of a contract. The only occasion, when parties lose their right to litigation as a consequence of former use of 'arbitration'. Read More...
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